Absence Rates Job Offer (Individual) Calculator FAQ
Answers to common questions about individual absence percentages, attendance rates, annualised days and review-period inputs.
This FAQ explains what the calculator measures, which inputs it needs and how to interpret results carefully. The calculator provides an estimate from the figures entered and does not assess the reasons for absence.
General questions
Basic definitions and intended use of the calculator.
What does the Absence Rates Job Offer (Individual) Calculator do?
It calculates an individual's absence rate, attendance rate, annualised absence days and average days per recorded absence episode.
What is an individual absence rate?
It is the percentage of scheduled working days recorded as absent during a specified review period.
Is this calculator only for job-offer reviews?
No. The same maths can be used for an employment review or any defined individual absence record, subject to appropriate handling of the data.
Does the calculator make a hiring or employment decision?
No. It produces administrative measures only and does not determine an outcome.
Inputs and calculation
How each input affects the results.
What should count as scheduled working days?
Use the workdays the individual was expected to work in the review period, excluding non-working days.
Should annual leave be entered as absence?
No. Approved annual leave is normally excluded from absence days and should not be treated as recorded absence for this calculation.
Can I enter half-day absences?
Yes. Enter part-days where the record consistently uses workday equivalents.
How is the attendance rate calculated?
It is calculated as 100 minus the absence rate.
How is average days per episode calculated?
Total absence days are divided by the number of recorded absence episodes.
Annualisation and comparison
How 12-month equivalents and comparisons work.
What are annualised absence days?
They are the recorded absence days scaled to a 12-month equivalent at the same observed rate.
Is annualised absence a prediction?
No. It is a mathematical comparison figure and does not predict future attendance.
Why might two people with the same number of absence days have different absence rates?
They may have different numbers of scheduled working days, such as different work patterns or different review lengths.
Why might identical absence rates have different episode results?
The same total absence can be concentrated in one episode or spread across several episodes, producing different average durations.
Accuracy and interpretation
Factors that can affect how useful the result is.
How accurate is the absence rate calculation?
The arithmetic is direct, but the usefulness of the result depends on accurate and consistently recorded inputs.
Does the result show why an individual was absent?
No. The calculator uses totals and does not identify causes, circumstances or relevant protections.
Can an absence percentage be used by itself for a job-offer decision?
No. A percentage alone does not provide context and should not be the sole basis for a decision.
What if the review period is very short?
A single absence can have a large effect on a short-period percentage and annualised result, so interpret it cautiously.
How is an individual absence rate calculated?
Divide days absent by scheduled working days, then multiply by 100.
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