Accountants Holiday Pay (Hourly) Calculator Examples
Worked examples showing how to estimate holiday pay, paid leave hours and accrued annual leave for hourly-paid workers.
These examples use regular work patterns to show how booked holiday days translate into paid hours and estimated gross pay. They also illustrate how the calculator pro-rates annual leave across a 52-week leave year.
Five days of leave for a 37.5-hour worker
Regular five-day work pattern with a £15.00 hourly rate.
Input Summary
Hourly pay rate
£15.00
Usual weekly hours
37.5 hours
Working days per week
5 days
Holiday days to pay
5 days
Weeks worked in leave year
26 weeks
Calculation Breakdown
- 1Daily hours37.5 ÷ 57.5 hours
- 2Holiday hours5 × 7.537.5 hours
- 3Holiday pay37.5 × £15.00£562.50
- 4Accrued leave28 × 26 ÷ 5214 days
Result Summary
Accrued leave
14 days
Accountants Holiday Pay (Hourly) Calculator
The estimated gross payment is £562.50 for 37.5 holiday hours, with 14 days of leave accrued so far.
Two days of leave for a part-time worker
Part-time three-day pattern with 18 hours per week at £14.50 per hour.
Input Summary
Hourly pay rate
£14.50
Usual weekly hours
18 hours
Working days per week
3 days
Holiday days to pay
2 days
Weeks worked in leave year
13 weeks
Calculation Breakdown
- 1Daily hours18 ÷ 36 hours
- 2Holiday hours2 × 612 hours
- 3Holiday pay12 × £14.50£174.00
- 4Accrued leave16.8 × 13 ÷ 524.2 days
Result Summary
Accrued leave
4.2 days
Accountants Holiday Pay (Hourly) Calculator
The worker has an estimated holiday payment of £174.00 and 4.2 days of accrued leave after 13 weeks.
One long shift of holiday for a compressed week
Compressed four-day pattern with 10-hour days at £18.00 per hour.
Input Summary
Hourly pay rate
£18.00
Usual weekly hours
40 hours
Working days per week
4 days
Holiday days to pay
1 day
Weeks worked in leave year
39 weeks
Calculation Breakdown
- 1Daily hours40 ÷ 410 hours
- 2Holiday hours1 × 1010 hours
- 3Holiday pay10 × £18.00£180.00
- 4Accrued leave22.4 × 39 ÷ 5216.8 days
Result Summary
Accrued leave
16.8 days
Accountants Holiday Pay (Hourly) Calculator
One booked day has an estimated gross value of £180.00 and represents 10 paid holiday hours.
Half-day holiday for a two-day worker
Small regular part-time schedule at £13.25 per hour.
Input Summary
Hourly pay rate
£13.25
Usual weekly hours
16 hours
Working days per week
2 days
Holiday days to pay
0.5 days
Weeks worked in leave year
52 weeks
Calculation Breakdown
- 1Daily hours16 ÷ 28 hours
- 2Holiday hours0.5 × 84 hours
- 3Holiday pay4 × £13.25£53.00
- 4Annual entitlement5.6 × 211.2 days
Result Summary
Annual entitlement
11.2 days
Accountants Holiday Pay (Hourly) Calculator
A half-day of leave is estimated at 4 paid hours and £53.00 gross pay.
How to Read Your Results
Estimated holiday pay is a gross figure before payroll deductions.
Paid holiday hours show the time represented by the booked holiday days under the entered regular pattern.
Accrued leave is an estimated amount earned so far, not a balance after leave already taken.
Annual entitlement is expressed in days based on the normal days worked each week.
Compare the accrued figure with the employer's recorded leave balance, which may reflect different rules or rounding.
Assumptions & Important Notes
- Each example assumes equal-length working days within the stated normal weekly pattern.
- The hourly rate is assumed to be the normal gross rate for the worker.
- Leave is estimated to accrue evenly through a 52-week leave year.
- The examples use the calculator's 5.6-week annual leave assumption and 28-day cap.
Related Examples
Frequently Asked Questions
Can I use these examples for a worker who works fewer than five days a week?
Yes, provided their normal weekly hours and normal workdays are reasonably regular. The calculation uses their own work pattern.
Why does a four-day worker have fewer entitlement days than a five-day worker?
The annual estimate is based on weeks of leave converted into that worker's normal workdays. A four-day pattern produces 22.4 estimated days, which still represents 5.6 weeks.
Can I enter a half-day of holiday?
Yes. A fractional day can be converted into paid hours using the average daily-hours calculation.
Does accrued leave mean the worker can take that exact amount?
It is only a simple estimate of accrued entitlement. Approved leave, leave already used, contract terms and employer processes may affect the available balance.
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