Accountants Project Quote (Daily) Calculator Examples
Worked examples showing how daily rates, expenses, contingency, discounts and tax affect accounting project quotes.
These examples show the calculation sequence for several accounting project pricing situations. Dollar amounts are illustrative, and the tax rate is simply the rate entered for each scenario.
Small bookkeeping cleanup project
A bookkeeper estimates three chargeable days of cleanup work at $450 per day and uses a 5% contingency.
Input Summary
Estimated workdays
3 days
Daily rate
$450
Project expenses
$0
Contingency
5%
Discount
0%
Tax rate
10%
Calculation Breakdown
- 1Professional fees3 * 450$1,350
- 2Contingency1350 * 5 / 100$67.50
- 3Quote before tax1350 + 67.50$1,417.50
- 4Total quote1417.50 * 1.10$1,559.25
Result Summary
Total quote
$1,559.25
Accountants Project Quote (Daily) Calculator
The estimated total is $1,559.25, including $141.75 in tax.
Payroll implementation with recoverable costs
An adviser expects eight days at $700 per day, $500 of project expenses and a 10% contingency.
Input Summary
Estimated workdays
8 days
Daily rate
$700
Project expenses
$500
Contingency
10%
Discount
0%
Tax rate
20%
Calculation Breakdown
- 1Professional fees8 * 700$5,600
- 2Contingency(5600 + 500) * 10 / 100$610
- 3Quote before tax5600 + 500 + 610$6,710
- 4Total quote6710 * 1.20$8,052
Result Summary
Total quote
$8,052
Accountants Project Quote (Daily) Calculator
The total client quote is $8,052, with a pre-tax quote of $6,710.
Financial reporting project with a client discount
An accountant estimates 15 days at $800 per day, $1,000 expenses, 12% contingency and a 5% discount.
Input Summary
Estimated workdays
15 days
Daily rate
$800
Project expenses
$1,000
Contingency
12%
Discount
5%
Tax rate
20%
Calculation Breakdown
- 1Professional fees15 * 800$12,000
- 2Contingency(12000 + 1000) * 12 / 100$1,560
- 3Subtotal before discount12000 + 1000 + 1560$14,560
- 4Discount and tax14560 * 0.95 * 1.20$16,598.40
Result Summary
Subtotal before discount
$14,560
Accountants Project Quote (Daily) Calculator
The quote before tax is $13,832 and the total quote is $16,598.40.
How to Read Your Results
Professional fees show the daily-rate portion before expenses and adjustments.
Contingency is an allowance for scope uncertainty; it is not a prediction of a specific extra task.
Quote before tax is useful when presenting fees separately from VAT, GST or sales tax.
Total project quote is the estimated client charge after the entered tax rate is applied.
Compare scenarios by changing one input at a time to see what has the greatest effect on the quote.
Assumptions & Important Notes
- All figures are in the same currency.
- Workdays are estimated chargeable days rather than elapsed calendar days.
- Tax is calculated on the discounted quote in every example.
- The examples are planning illustrations, not pricing, tax or legal guidance.
Related Examples
Frequently Asked Questions
How do I quote a one-day accounting project?
Enter one estimated workday, your daily rate, any expenses, and the appropriate contingency, discount and tax inputs.
Can I use a half-day estimate?
Yes. The calculator accepts fractional workdays, so a half-day can be entered as 0.5.
Why does the total quote change when I add a discount?
The discount reduces the pre-tax quote, so the tax amount also changes when tax is calculated after the discount.
Should expenses have a contingency allowance?
This calculator applies contingency to both professional fees and project expenses. Use an input approach that matches your pricing method.
Ready to calculate your own result?
Use the live calculator with your own inputs, timing, and preferences.