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Accountants Project Quote (Daily) Calculator

Estimate a daily-rate project quote for accounting work, including expenses, contingency, discounts and tax.

Your Details

Overview

This Accountants Project Quote (Daily) Calculator helps you estimate a client quote from the expected number of workdays and your daily rate. You can also allow for project expenses, a contingency margin, a discount and applicable VAT, GST or sales tax.

How it works

The calculator multiplies estimated workdays by your daily rate to calculate professional fees. It adds project expenses, then applies the contingency allowance to those costs. Any discount is deducted from that subtotal, and the entered tax rate is added last to produce the total project quote. The result is a planning estimate, so it should be checked against the final scope and engagement terms.

How to use this calculator

  1. 1Enter the number of chargeable workdays you expect for the engagement.
  2. 2Add your daily accounting or advisory rate.
  3. 3Include any project-specific expenses you plan to recover.
  4. 4Set a contingency percentage for scope changes or delivery risk.
  5. 5Add any agreed discount and the applicable tax rate.
  6. 6Review the pre-tax quote and total amount to present to the client.

Example Calculation

Estimated workdays

10

Daily rate

$600

Project expenses

$300

Contingency allowance

10%

Discount

0%

Tax rate

20%

Total project quote

$8,316

For 10 days at 600 per day, plus 300 of expenses and a 10% contingency, the quote before tax is 6,930. At 20% tax, the total project quote is 8,316.

Frequently asked questions

How do I calculate a project quote from a daily rate?

Multiply the expected chargeable days by your daily rate, add recoverable expenses and any contingency, deduct any discount, then add applicable tax.

Should I include a contingency in an accounting project quote?

A contingency can help cover reasonable uncertainty such as additional review rounds, incomplete records or changing requirements. The appropriate amount depends on the clarity of the scope.

Are expenses included in the daily rate?

That depends on how you price your work. This calculator treats project expenses separately so they can be clearly shown or recovered as part of the quote.

Should tax be added before or after a discount?

This calculator applies the discount before tax. In practice, the correct treatment can depend on local tax rules and how the discount is structured.

What is a good daily rate for an accountant?

A suitable daily rate depends on experience, location, specialist skills, project complexity, overheads and the value of the work. Use a rate that fits your own pricing strategy.

Does this quote include payment terms or scope limits?

No. The calculator estimates the price only. A client proposal or engagement letter should separately state scope, deliverables, exclusions, payment timing and change-control terms.

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Assumptions and warnings

Assumptions

  • All estimated workdays are chargeable at the same daily rate.
  • Project expenses are entered as a single total and are added to the quote.
  • The contingency percentage is applied to professional fees and project expenses before any discount.
  • The discount is applied before tax.
  • Tax is calculated using the rate you enter; tax treatment can vary by location and service.

Warnings

  • This calculator provides an estimate only and is not financial, tax or legal advice.
  • Confirm the scope, tax treatment, expenses, payment terms and engagement terms before issuing a client quote.
Accountants Project Quote (Daily) Calculator