Accountants Holiday Pay Calculator
Estimate holiday pay from average weekly earnings, working days per week and the number of paid holiday days.
Overview
Use this Accountants Holiday Pay Calculator to estimate gross holiday pay from an employee's pay over a reference period, usual working days and the number of holiday days being paid. It also shows an indicative standard annual holiday entitlement for regular working patterns.
How it works
The calculator first divides pay in the reference period by the number of paid weeks to find average weekly pay. It then divides that figure by usual working days per week to estimate a daily holiday rate. Multiplying the daily rate by the holiday days entered gives the estimated gross holiday pay. The annual entitlement figure uses 5.6 weeks of leave, capped at 28 days.
How to use this calculator
- 1Enter the gross pay included in the reference period.
- 2Enter the number of paid weeks represented by that pay.
- 3Add the employee's usual working days per week.
- 4Enter the number of working holiday days to be paid.
- 5Review the estimated holiday pay, daily rate and annual entitlement.
Example Calculation
Pay in reference period
$31,200
Paid weeks in reference period
52
Usual working days per week
5
Holiday days to pay
5
Estimated holiday pay
$600.00
With £31,200 of pay over 52 paid weeks, average weekly pay is £600. For a five-day worker, the daily rate is £120 and five holiday days produce estimated holiday pay of £600. The indicative annual entitlement is 28 days.
Frequently asked questions
How is holiday pay calculated in this calculator?
It divides pay in the reference period by paid weeks, then divides the weekly average by usual working days per week and multiplies it by the holiday days being paid.
What pay should be included in the reference period?
Use the gross pay that is relevant under the applicable holiday-pay rules and the employee's circumstances. Regular earnings may need to be considered, while treatment of other payments can vary.
Why does the calculator use paid weeks?
Using paid weeks helps calculate an average weekly amount from the pay period entered. The calculator allows up to 52 paid weeks.
How many days of statutory holiday are employees entitled to?
For many UK workers with regular hours, the standard minimum is 5.6 weeks per year, capped at 28 days. Contractual entitlement can be higher and rules can differ by circumstance.
Does the result include tax, National Insurance, or pension deductions?
No. The result is an estimated gross holiday-pay amount before deductions.
Can this calculator be used for part-time employees?
Yes. Enter the employee's usual working days per week. The indicative annual entitlement will be based on 5.6 of those working weeks, subject to the 28-day cap.
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Assumptions and warnings
Assumptions
- This calculator uses average gross pay over the paid weeks entered to estimate average weekly pay.
- The daily rate is calculated by dividing average weekly pay by the employee's usual working days per week.
- The standard annual entitlement shown uses 5.6 weeks of leave and a 28-day cap, commonly used for UK workers with regular working patterns.
- The calculation is an estimate and does not assess every payment type, contractual term, or worker status.
Warnings
- This calculator provides an estimate only and is not payroll, legal, or employment advice.
- Holiday pay rules and qualifying earnings can vary with working pattern, contract terms, and jurisdiction; check current official guidance where relevant.