Accountants Sick Pay Calculator
Estimate an employee's gross contractual sick pay from their salary, sick leave, paid allowance and employer sick pay rate.
Overview
Use this Accountants Sick Pay Calculator to estimate an employee's gross contractual sick pay from their annual salary, normal working pattern, sickness absence, paid allowance, and employer sick pay percentage. It is designed as a practical payroll estimate and can include a separately calculated payment where needed.
How it works
The calculator converts annual salary into weekly pay by dividing it by 52, then divides weekly pay by normal working days per week to estimate a daily rate. It pays the lower of the sick days taken and the paid sick-day allowance at the employer's stated sick pay percentage. Any amount entered as other sick pay is then added to give the total gross estimate. This simplified method does not independently determine statutory eligibility or contractual entitlement.
How to use this calculator
- 1Enter the employee's annual gross salary before deductions.
- 2Add the employee's normal number of working days per week.
- 3Enter the contractual working days lost to sickness.
- 4Enter the paid sick-day allowance available for the relevant period.
- 5Set the employer sick pay percentage and add any separately calculated payment.
- 6Review the gross sick pay estimate and days outside the paid allowance.
Example Calculation
Annual gross salary
$52,000
Working days per week
5
Sick days taken
8
Paid sick day allowance
10
Employer sick pay rate
100%
Other sick pay due
$0
Estimated gross sick pay
$1,600.00
An employee earning 52,000 per year and working five days each week has estimated daily gross pay of 200. Eight sick days paid at 100% produce estimated gross sick pay of 1,600, with two paid sick days remaining in the allowance.
Frequently asked questions
What does this sick pay calculator estimate?
It estimates gross contractual sick pay using salary, working days, sickness absence, paid sick-day allowance, and the employer's sick pay percentage.
Does the result include payroll deductions?
No. The result is a gross-pay estimate before tax, social security, pension contributions, and other deductions.
How is the daily sick pay rate calculated?
The calculator divides annual gross salary by 52 to estimate weekly pay, then divides that figure by the employee's normal working days per week.
Can I include statutory sick pay in the calculation?
You can add a separately calculated amount in the Other sick pay due field. The calculator does not assess statutory eligibility or apply jurisdiction-specific rules automatically.
What happens when sickness absence exceeds the paid allowance?
The calculator shows the days not covered by the entered paid allowance. Those days may still have another entitlement depending on the contract and applicable rules.
Why might the payroll amount differ from this estimate?
Payroll systems may use different salary-day conventions, pay periods, qualifying-day schedules, waiting days, statutory rules, rounding practices, or contractual provisions.
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Assumptions and warnings
Assumptions
- Annual salary is spread evenly across 52 weeks.
- Daily pay is calculated from normal weekly pay divided by contractual working days per week.
- The paid sick-day allowance and sick pay percentage are entered correctly for the employee's policy and the relevant period.
- The result is gross pay before income tax, social security, pension, salary sacrifice, and other payroll deductions.
- Any statutory sick pay, top-up, insurance recovery, or other entitlement is included only if entered as other sick pay.
Warnings
- This calculator provides a payroll estimate only and is not financial, legal, tax, or employment advice.
- Sick pay rules, qualifying conditions, waiting days, and employer policies can vary by jurisdiction and contract. Check the applicable rules and employment terms before processing payroll.